This is a unique opportunity for someone who thrives in a role that’s both outward‑facing and creatively driven. As the first point of contact in our Manhattan office, you’ll set the tone for visitors and internal staff while also supporting a wide range of marketing activities that keep our brand presence strong and our communications organized.

We’re looking for someone who is reliable, personable, and self-reliant—someone who can stay organized in a fast‑moving environment and balance independent work with effective collaboration.

Job Responsibilities:

  • Greet visitors, receive and route deliveries, and answer/direct incoming calls.

  • Prepare outgoing mail and shipments; manage postage and label creation as needed.

  • Keep shared spaces tidy, including the front desk area, conference rooms, snack cabinet, and fridge.

  • Maintain office supplies, print materials, labels, paper, envelopes, and promotional inventory; restock items as needed.

  • Run local errands including mail drop‑offs, supply pickups, and event‑related needs.

  • Assist employees with clerical tasks such as copying, scanning, printing, binding, and basic document edits.

  • Track and restock promotional inventory.

  • Keep project and funding databases accurate and up to date.

  • Maintain marketing spreadsheets and tracking tools .

  • Update internal lists and maintain accurate contact and information records.

  • Maintain and update staff resumes and project‑based resumes; coordinate revisions with PMs.

  • Keep resumes, project sheets, marketing files, and digital assets organized and accessible.

  • Assist with assembling proposal packages including printing, formatting, binding, packaging, and shipping.

  • Proofread content for clarity, accuracy, and brand consistency.

  • Assist in creating simple infographics summarizing funding or project data.

  • Assist with project photography, processing, and photo acquisition.

  • Draft social media captions, create simple graphics and schedule posts to LinkedIn and Facebook.

  • Supporting and maintaining the firm’s website and social media presence.

  • Assist with basic website updates such as posting job openings or updating photos and staff information.

  • Support recruitment efforts by posting open roles to job boards and Handshake.

  • Route applications to the appropriate PMs and help maintain recruitment timelines.

  • Assist with the planning and coordination of events and conferences.

  • Support event and conference preparation including packing, shipping, setup, and takedown as needed.

Qualifications:

  • 2+ years of professional experience in an office, marketing or similar role.

  • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

  • Excellent writing, grammatical editing, and verbal communication skills.

  • Ability to multi-task while remaining detail-oriented and professional.

  • Ability to work both independently and seamlessly with project managers and key shareholders.

  • Strong sense for graphics, colors, photograph selection, and page layouts.

  • Willingness to put in extra effort to accomplish tight deadlines.

  • Ability to lift and transport event materials.

Preferred Qualifications:

  • Experience with basic graphic design tools (Canva or Adobe).

  • Experience with Meta Business Suite, Handshake, or posting to job boards.

  • Prior exposure to A/E/C industry is a plus but not required.

BG Consultants, Inc., offers a competitive benefits package including paid personal leave, 401(K), health, dental, life and vision insurance, professional development opportunities, and much more.

BG Consultants, Inc. is an EEO employer.